OSHA Recordkeeping: Annual Electronic Submissions

Is this applicable to your organization?

OSHA’s electronic submission standard requires certain employers to electronically submit OSHA recordkeeping forms each year. The requirements are based on establishment size and industry type, and determine whether you must submit OSHA Forms 300A, 300, and/or 301.

Do you know which forms your organization is required to submit?

Below is a quick overview to help you identify your requirements.

 

Which OSHA Forms Apply to Your Establishments?

OSHA Form 300A – Summary of Work-Related Injuries and Illnesses

Required for:

• Establishments with 250 or more employees
• Establishments with 20–249 employees in select high-hazard industries

OSHA Form 300 – Log of Work-Related Injuries and Illnesses

Required for:

• Establishments with 100 or more employees
• Establishments in select high-hazard industries

OSHA Form 301 – Injury and Illness Incident Report

Required for:

• Establishments with 100 or more employees
• Establishments in high-hazard industries

Senior care settings — including Skilled Nursing Facilities, Assisted Living Communities, Residential Care Facilities, and CCRCs — are all included in OSHA’s high-hazard category. The full list of high-hazard NAICS codes can be found in OSHA’s high-hazard industry appendix

All required forms must be submitted to OSHA by March 2 each year.

 

Need Help Determining What to Submit?

OSHA’s Injury Tracking Application (ITA) User Guide provides step-by-step instructions for determining which forms your establishments must submit and how to complete the electronic submission process.

If your organization falls under a state plan, be sure to check your state’s website. State plans must meet or exceed OSHA standards, so electronic submission requirements may be similar or even more specific.

 

Get Ready: Steps to Prepare

Now is an ideal time to review OSHA’s recordkeeping requirements and verify compliance:

• Review OSHA’s recordkeeping guidelines
• Check your state plan website (if applicable)
• Verify all recordable injuries and illnesses are entered on OSHA Form 300
• Ensure each Form 300 entry has a corresponding Form 301 Incident Report
• Complete OSHA Form 300A by January 31
• Post Form 300A February 1–April 30 where employees can view it
• Confirm whether you are in a high-hazard industry using OSHA’s industry appendix
• Review OSHA’s electronic submission instructions and FAQs
• Review OSHA’s guidance on protecting employee PII when submitting data

If required, electronically submit Forms 300A, 300, and 301 by March 2

 

If you have any questions or would like additional information, please contact a member of the Propel team.